IV. Awarding Tenure to
V. Composition of Faculty Committees
VI. Preparation of Dossiers
VII. Progress Reviews
VIII. Procedures for Making Tenure Recommendations
IX. Procedures for Making Promotion Recommendations
X. Policy and Guidelines
XI. Employment of Members of the Same Family
XIV. Termination and Severance
XV. Appointment, Evaluation, and Replacement of Administrators
FACULTY PERSONNEL POLICIES
VIII. Procedures for Making Tenure Recommendations
Recommendations concerning tenure usually begin at the departmental level. However, in divisions which have no administrative subunits, recommendations will be initiated at the divisional level. Each department has a Tenure Committee consisting of tenured faculty members (see Section V). It is the responsibility of each candidate for tenure to prepare a dossier (see Section VI) to be considered by the Committee and to submit the dossier to the departmental chairperson (or the dean in divisions which have no administrative subunits) by October 1. The dossier shall include all of the recommendations resulting from the previous progress reviews described in Section VII. Individual divisions and departments may require the inclusion of special forms or material. A dossier must be submitted in the academic year in which a tenure decision is mandatory.
The appointment letter of each probationary faculty member sets the maximum duration of the probationary period by specifying the academic year in which a tenure decision must be made (the mandatory tenure decision time). The faculty member will be considered for tenure prior to mandatory tenure decision time if earlier consideration is guaranteed in the appointment letter or if the faculty member requests early consideration. In cases of early consideration for tenure, the recommendation can be to award tenure, to deny tenure, or to defer a decision on tenure; the faculty member can terminate the review process at any stage by asking that his or her dossier be withdrawn from consideration. The only possible recommendations at mandatory tenure decision time are to award tenure or to deny tenure; the faculty member can terminate the review process only by resigning his or her appointment.
The candidate is given a copy of each recommendation made at the departmental or divisional level and has an opportunity to supply a written explanatory or rebuttal statement. Any such statement by the candidate becomes a part of the dossier and is reviewed by the departmental/ divisional committee or departmental chairperson/dean whose recommendation elicited the candidate’s response. Following this review, the candidate is informed in writing of the results, and a copy is included in the dossier. The dossier is then forwarded for review at the next stage.
A. Departmental Tenure Recommendations
The departmental tenure committee evaluates the dossier of each candidate, applying the criteria and standards for tenure given in this handbook together with any additional criteria and standards imposed by the department or division. The committee, with members relying on their professional experience as faculty, makes a written recommendation concerning tenure which includes substantive discussion comparing the candidate’s performance, as shown in the dossier, to each of the criteria and standards for tenure.
The next stage of the review process consists of an independent written recommendation by the departmental chairperson based on a review of the dossier and of the recommendation of the departmental tenure committee. The chairperson’s recommendation includes an independent evaluation of whether the dossier shows that the candidate has met each of the criteria and standards for tenure. The chairperson then transmits the dossier, including all recommendations, to the dean.
B. Divisional Tenure Recommendations
Each division has a Tenure Committee consisting of tenured faculty members (Section V) to review dossiers and recommendations submitted to the dean by departmental chairpersons. This committee makes an independent evaluation of each dossier, with the members relying on their professional experience as faculty, and makes a written recommendation which includes the committee’s assessment of whether the dossier contains convincing evidence that all applicable criteria and standards for tenure have been met.
The next review is conducted by the dean who makes an independent written recommendation after considering the dossier and all the preceding recommendations. The dean’s recommendation concerning tenure includes an assessment of the individual’s potential for making a continuing contribution toward meeting the University’s academic needs and thus may be based in part upon knowledge of budgetary constraints, projected enrollment patterns, and needs of the program or discipline. By February 1, the dean transmits the complete dossier, including his or her recommendation, to the Provost/Vice President for Academic Affairs.
C. University Tenure Decision
The Provost/Vice President for Academic Affairs, together with persons designated by him or her, reviews each dossier and all preceding recommendations. Following this review, a written recommendation from the Provost/Vice President for Academic Affairs goes to the President who makes the final decision.
The Provost/Vice President for Academic Affairs sends the faculty member written notice of the President’s decision and provides copies to the departmental chairperson and dean. Formal written notice from the Provost/Vice President for Academic Affairs is the only way in which tenure is awarded.
Notification of the award of tenure normally occurs between March 15 and April 15. In the case of denial of tenure, the Provost/Vice President for Academic Affairs must notify the individual before the end of the academic year. Notification of denial of tenure constitutes notice that the individual’s appointment at the University terminates at the end of the next academic year.