This policy concerns the return to full-time faculty status of tenured faculty members who have 12-month appointments with an administrative assignment of at least 0.80 FTE and holding administrative positions above the department chair/head level. Administrators on nine-month appointments with an administrative stipend are not covered by this policy. The policy defines “academic-year salary,” the phasing out of any administrative stipend (defined as any additional pay related to the administrative work above the 12-month base salary), and a leave program in lieu of “sabbatical leave” designed to facilitate the resumption of the duties associated with full-time faculty status. Loss of an administrative appointment cannot be subject of a grievance.

A. Academic-Year Salary

The summer salary of an administrator is defined as 30% of that individual’s academic-year salary. An administrator’s salary may also include an additional amount designated as an administrative stipend. The academic-year salary of those with 12-month appointments is defined as:

Nine-month academic-year salary = (12-month salary minus administrative stipend) divided by 1.3

B. Awarding Administrative Leave and Phasing Out Administrative Stipends

The primary purpose of administrative leave is to provide the administrator with a compensated period of time for the study and research necessary to resume a full-time faculty role. Administrators taking advantage of this leave normally are expected to serve at least one academic year as a full-time faculty member after their administrative leave is completed.

Unless otherwise stipulated in an offer letter, administrators returning to full-time faculty status are eligible for a phasing out of their administrative stipend (if applicable) and to administrative leave as follows:

Category A is those with 10 or more years of continuous administrative service. They receive two semesters of administrative leave that must be taken within the first year after leaving their administrative role. Those with designated administrative stipends receive one-half of the administrative stipend in the first year and one-quarter in the second year after leaving their administrative role.

Category B is those with a least five but less than 10 years of continuous administrative service. They receive one semester and one summer of administrative leave, both of which must be taken in the first year after leaving their administrative role. Those with designated administrative stipends receive one-half of the administrative stipend in the first year after leaving their administrative role.

Category C is those with administrative service of more than one but less than five years of continuous administrative service. They receive one semester or one summer of administrative leave, which must be taken in the first year after leaving their administrative role.

C. Other Conditions

1. Date of Conversion

The date of conversion from administrative to faculty status is subject to negotiation, but normally will be the first working day after the end of the administrative appointment and will be no later than the following August 16. Administrative stipends begin to be phased out as soon as the administrative appointment ends. Similarly, administrative leave typically begins as soon as the administrative appointment ends.  For example, an administrator who steps down January 1 and had more than five years of administrative service typically would take administrative leave in the spring and summer semesters at the 12-month salary, but then would be converted to nine-month faculty status August 16, when the administrator returns from leave. If that same administrator steps down August 16, the conversion to nine-month appointment would take place immediately, and the administrator could take compensated leave either in the Fall or Spring semester that academic year and receive compensated summer leave (equal to 30 percent of the nine-month base) the following summer.

2. Salary During Administrative Leaves

Normally, administrators will have been converted to academic-year salaries before beginning administrative leave. In such cases, salary during leave (distributed on a 12-month basis) will be one-half the academic-year salary for each semester and 30 percent of the academic-year salary for a summer. Any variation from this policy must be approved in writing by the Provost before the leave begins.

3. Accrued Leave

Administrators opting to take administrative leave under this policy are expected to utilize all of their accrued annual leave prior to beginning their administrative leave; any annual leave not taken by the time of conversion is lost. Administrators who opt not to take administrative leave may be entitled to a payout of up to 30 days of their accrued annual leave, consistent with University employment policies and with approval by the dean (if applicable) and Provost.